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Geelong
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Select the Geelong event from the list after you have selected GO below. Registration is $15 per team member.

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Register as a volunteer for Relay at Geelong

Submit your name and email address here to register your interest in volunteering for the Geelong Relay for Life. You will be contacted by the volunteer coordinator to discuss what you would like to do at the event or leading up to the event.

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Event FAQ

Geelong Relay For Life > Event > Faq

Event FAQ

Please note: This is a working "list". As the facilities group decide on solutions to the issues with the new site, this document will be updated.

FAQ

Q. When and how will I be allocated a tent site?
Q. When can I set up my tent?
Q. Do I have to be on site early to ensure I get my allocated site?
Q. How big are the tent sites?
Q. Who will show me where my allocated site is?
Q. Can we have trailers, cars or caravans on site?
Q. Where can we park our cars?
Q. Can we have open fires?
Q. Are animals (pets) allowed on site?
Q. Where is the first aid centre?
Q. Where are the toilets and showers?
Q. Have we got masseurs on site?
Q. Do the tent sites have power?
Q. Does the site have night lighting?
Q. Do we have security?
Q. Do we have an evacuation plan?
Q. Is alcohol allowed on site?
Q. Is smoking allowed?
Q. Will we have to line up for registration?
Q. Do we have rubbish bins on site?
Q. Will the event stop for the candle light ceremony?
Q. Will food be sold on site?
Q. Will drinking water be available?
Q. How safe are our children?
Q. What should I do if an "issue or incident" arises during the event?
Q. Does the committee need any help to set up and dismantle the facility?
Q. Can I fundraise at the event?

 

Q. When and how will I be allocated a tent site?

A. As per the last few years, we are asking teams to select their own site from our web based tent site selection process. You can select your own tent site and you will know immediately what site you are in. Please be careful and sure when you are selecting as the program won't allow you to change your site once you have selected. We will advise through team captains meeting when this will be available. (Most likely February 2010).

Q. When can I set up my tent?

A. For security reasons we do not allow any tent setups before AM Saturday. Volunteers will be on site from 8:00 AM to receive teams so please don't arrive any earlier. Note your allocated site is reserved for your tent and will be available whatever time you get there.

Q. Do I have to be on site early to ensure I get my allocated site?

A. No. Volunteers will ensure all teams go into their allocated sites on the morning of Relay. Your site will be vacant until you arrive. We do suggest you set up as early as possible so you can register early and enjoy the opening ceremony at midday.

Q. How big are the tent sites?

A. Tent sites are approximately 8.0 metres * 6.0 metres (To be confirmed)

Q. Who will show me where my allocated site is?

A. As in previous Deakin events, volunteers wearing fluorescent vests will be on site to direct you to your site. Please ensure you report to them before you go to your site.

Q. Can we have trailers, cars or caravans on site?

A. No. Deakin have concerns that those vehicles will damage the grass sports oval surfaces. We want everyone in tents. Cars with trailers can be driven to the designated drop point at the East end of the sports field and unloaded there. Wheelbarrows will be provided to carry your tents and equipment from your car to your site. Please ensure your car is moved off site promptly to allow other teams on site. Wheel barrows need to be returned promptly to the drop point for other teams to use.

Q. Where can we park our cars?

A. In the allocated Deakin car parks.

Please be aware that you risk a parking fine if you park on the sports field or in other areas other than the designated Deakin parking bays.

N.B. This is not an RFL requirement - they are Deakin traffic laws.

Q. Can we have open fires?

A. No. Fires and tents don't mix. Gas BBQ's are OK but obviously teams need to ensure they operate them in a safe manner. e.g. not inside tents. A small fire extinguisher on your tent site would be recommended safety item.

Q. Are animals (pets) allowed on site?

A. No. Both Deakin and the Cancer Council have a policy re animals on site. People who breach the rules will be requested to remove them. Guide dogs are an obvious exception.

Q. Where is the first aid centre?

A. Event Medical Services will be located in the foyer of the KD Stewart Centre and are on site for the entire event.

Q. Where are the toilets and showers?

A. Toilets and showers are located in the KD Stewart Centre and the Sports pavilion North East of track site. They are open and available for use throughout the event. Please have respect for these facilities. We will have cleaners coming on site regularly throughout the event to maintain them. We are in negotiation with a hire company to have a mobile toilet block on site and closer to the tent sites.

Q. Have we got masseurs on site?

A. Hopefully and most likely be in a marquee near the stage. We will advise for certain at final team captains meeting.

Q. Do the tent sites have power?

A. No. Power is unavailable to tent sites

Q. Does the site have night lighting?

A. Yes the facility has 4 excellent light towers that will be turned on throughout the night.

Q. Do we have security?

A. Yes. Rest assured we will cover. The local police, fire brigade and ambulance services will also be aware of our event in case of an emergency.

Q. Do we have an evacuation plan?

A. Yes. We will advise all details at our team captains meetings and our safety plan will be on the website. We ask that all teams take the time to read it and familiarize themselves with the site and requirements.

Q. Is alcohol allowed on site?

A. Yes. Relay for Life has a general alcohol free policy that is somewhat flexible and left up to the individual event committees. The Geelong event policy is that responsible consumption of alcohol should be permitted by persons over the age of 18 in tent sites. Alcohol should not be consumed on the tracks. We don't expect to see people walking around the track and surrounds consuming alcohol. Offenders will be asked to observe the rules. Refusal may result in being asked to leave the site.

We request/expect that teams, team leaders a lead role in observing and policing this aspect of our event.

Q. Is smoking allowed?

A. The Cancer Council Victoria has a very strong policy that smoking on the site will not be tolerated. In past events this request has been well received. Offenders will be asked to observe the rules.

Q. Will we have to line up for registration?

A. No registration occurs before the event, but handing in participation forms for those not registered is required. There may be a slight queue at times, so the earlier you hand the forms in the better. We will advise our arrangements for 2010 through our team captains meetings.

Q. Do we have rubbish bins on site?

A. Yes. Wheelie bins will be placed throughout the site for your use. Assistance from your team is sought in emptying them when full and we will advise where and how at team captains meetings.

Q. Will the event stop for the candle light ceremony?

A. Yes. As in previous events we will turn down the site lights and stop the event for about 20 minutes during the candle light ceremony. Understand this is a very emotional ceremony where darkness and silence enhances the overall effect. We ask that everyone understands & respects the need.

Q. Will food be sold on site?

A. Yes. Similar setup as in previous years. Corio Rotary van with hamburgers, bacon and egg breakfasts, etc. and other vendors will be on site. We will advise at team captains meetings.

Q. Will drinking water be available?

A. Yes. We believe the Barwon Water hydration station will on site as will our custom build station.

Q. How safe are our children?

A. Safety for all attendees (particularly children) is a priority. Some runners on the inside running lanes will be moving quickly to cover as many laps as possible. We ask that teams take responsibility not only for their children but all participants as there will be a lot of people on the overall site and the tracks. Note also that approximately 300 metres East of the site and on top of the bank North of the site are lakes. We will partially fence off the northern lake but as in past years don't plan to fence the lake to the East.

N.B: We have not had any major incidents in the past.

Q. What should I do if an "issue or incident" arises during the event?

A. A number of options are available. The most obvious is to address it yourself, or if you don't feel confident enough, ask someone in your tent site vicinity to assist. Failing that there will be security people (linked by radio) and committee members on site throughout the event to assist. If all that fails and you still can't get assistance please go to the stage area and ask for help. There will be someone in that area that can help you.

Q. Does the committee need any help to set up and dismantle the facility?

A. We have commitment from a number of volunteers but could always use more. Sunday AM (moving wheelie bins to compactor) and lunch time (at event finish) is where we could use some help as we are all a weary and just want to pack up and get home for a rest. Any support in cleaning up the site would be most appreciated. If you are available, advise at team captains meeting or just approach a committee member on the day and help. Jim Anderson (event facilities team) is coordinating event volunteers. He is able to be contacted via his details on the on this website committee listing.

Q. Can I fundraise at the event?

A. Yes, but you need to contact the committee as we need to schedule the various activities as other teams may conflict. Certain activities may not be covered by our event insurance.